Optimize filling management in office through 5S implementation at textile manufacturing company

Nik Hasni, Nur Najihah (2024) Optimize filling management in office through 5S implementation at textile manufacturing company. Project Report. Universiti Teknikal Malaysia Melaka, Melaka, Malaysia. (Submitted)

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Abstract

The title of the research is ‘Optimize Filing Management in Office through 5S Implementation at Textile Manufacturing Company’. This study investigates the implementation of the 5S methodology in the finance office of Prym Consumer Malaysia Sdn. Bhd at Tanjung Kling, Melaka to enhance file management and overall workplace efficiency. Originating from Lean Manufacturing and the Toyota Production System, the 5S methodology – Sort, Set in Order, Shine, Standardize and Sustain is a crucial strategy for maintaining organized and efficient work environments. The finance office faced challenges such as disorganized storage, unclear file tags, and insufficient indexing, leading to wasted time and reduced productivity. The study's objectives were to examine current 5S practices, implement a standardized 5S method, and validate its effectiveness in improving file retrieval and information access. The 5S tools were systematically applied to the filing system through industrial visits, observations, and literature reviews, resulting in significant improvements in workspace efficiency, cleanliness and file search time in file management The standardized approach ensured consistency in applying the 5S principles, which was crucial for maintaining the improvements over time. By reducing the file search time by 81.86%, the practical benefits of 5S in office settings were clearly demonstrated. This significant reduction enhanced efficiency and minimized the frustration and delays associated with locating important documents. The recommended improvements to further reduce filing management waste are applying the 7S methodology and using the logbook system to track file use.

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