Digital Document Management System

Too , Phooi Yee (2007) Digital Document Management System. Project Report. UTeM, Melaka, Malaysia. (Submitted)

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Abstract

Digital Document Management System is built for Document Control Department (Doc Con) which is located in Ayer Keroh, Melaka. The management of digital document is currently done manually where data is recorded into a file. Paper work consumes precious time, cause data mistake and data loss due to man power careless. Besides, paper work is lacking of security, thus records are visible to any person. Furthermore, it is difficult to access and update the hand writing records. As a result, the purpose of the computerize system is to replace the current manual tracking operation. The system enables manager to keep record of document movement in a systematic way. The methodology that used for the system as a whole is System Development Life Cycle (SDLC). There are totally five (5) modules to be developed in Digital Document Management System and the modules are depicted in the Context Diagram and Data Flow Diagram. Three-tier architecture was chosen because it is more scalable, robust, and flexible. Next, the Entity Relationship Diagram (ERD) and business rule are produced during conceptual design while Data Normalization and Data Dictionary are produced during logical design. A comparison among Microsoft Access 2000 with Microsoft SQL Server 2000 has been carried out. Finally, Microsoft SQL Server 2000 has been selected as the DBMS of Digital Document Management System after evaluating the advantages to be gained and its suitability to the system.

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